And time is probably the scarcest resource we have. We all have 24 hours a day, without exception, and we can make it what we understand. Some people know how to handle the resource intelligently and others not really. Not because they can't, because they don't want.
What we do with our time is what defines that productivity. At the limit, well-managed, frees more time for what is really important. A significant number of people feel that they have no control over much of their time, usually conditioned by the obligation of work commitments, social, family, etc.
We try to typify four situations that change productivity and that can relieve pressure on some of the tasks of our daily life:
1. Try to do too many things at once - excessive ambition in the professional career; too much involvement in all the problems of your social ecosystem; constant desire of being helpful to others. Have you thought about being realistic and adopting a real perspective of the issues to be solved; work with focus and intelligently; to limit the actions for the situation requirements; not get involved if others can solve the problem; not say "yes" only to be well seen; know how to say "no" and justify priorities; that being helpful is different from doing the others work; that excessive control is paranoia or insecurity of those who practice it;
2. Inadequate planning - assigning little importance to planning; assuming that only a few days go as expected and that emergencies ruin any plan; keep the plan mentally by thinking it's not important enough to be written. Think about this: - just one hour planning time can save hours in execution and ensures better results (failing in plan is to plan the failure!); every day we lose excess time in the same routines or habits (are repetitions and the execution time has to decrease in time); the effect of an emergency can be minimized if the day is planned and the most important tasks have already been carried out; memory is fallible and no list is complete until priorities and deadlines are fixed;
3. Lack of self-discipline - lack of objectives and monitoring of activities / tasks. Here is a possible approach - setting goals in key areas at the personal and organizational level; create patterns for routine tasks; people do what is controlled and not what is expected; we only do what we measure and what we measure can control; control the own progress in accordance with the fixed; energy is lost in interrupting and resuming tasks; make an effort to do things at first;
4. Unfinished tasks - lack of objectives, priorities and deadlines with immediate response to what is urgent, with initiated tasks but abandoned in the middle. Have you thought about setting objectives by priorities, setting deadlines for the most important tasks (urgent matters are rarely as important as they seem); not exaggerate and not systematically interrupt the work; be systematic in the processing of information and organise.
Saying that you like to work under pressure is just an attempt at rationalization. Therefore, we should not fall into the error of allowing the development of crises in order to have the role of the hero in its resolution. Remember that the tasks you do not do are usually the most important.
We hope with this article frees up more time for more productivity in your office and to share more playful moments with your colleagues. We remind you that the lack of time is a totally secondary issue in analysing the situation when it comes to time management, the problem is almost always lack of direction or organization between the important and the urgent - we all have days with 24 hours!